Chancery Clerk Questionnaire Chancery Clerk Questionnaire Home / Online Forms / Chancery Clerk Questionnaire Chancery Clerk Questionnaire 1Jurisdiction2Contact Info3Records Maintained4e-Recording5e-Searching6Foreclosures Please indicate which county (or judicial district) this questionnaire is being completed for.*Select OneAdamsAlcornAmiteAttalaBentonBolivar - 1st JDBolivar - 2nd JDCalhounCarroll - 1st JDCarroll - 2nd JDChickasaw - 1st JDChickasaw - 2nd JDChoctawClaiborneClarkeClayCoahomaCopiahCovingtonDe SotoForrestFranklinGeorgeGreeneGrenadaHancockHarrison - 1st JDHarrison - 2nd JDHinds - 1st JDHinds - 2nd JDHolmesHumphreysIssaquenaItawambaJacksonJasper - 1st JDJasper - 2nd JDJeffersonJefferson DavisJones - 1st JDJones - 2nd JDKemperLafayetteLamarLauderdaleLawrenceLeakeLeeLefloreLincolnLowndesMadisonMarionMarshallMonroeMontgomeryNeshobaNewtonNoxubeeOktibbehaPanola - 1st JDPanola - 2nd JDPearl RiverPerryPikePontotocPrentissQuitmanRankinScott - 1st JDScott - 2nd JDSharkeySimpsonSmithStoneSunflower - 1st JDSunflower - 2nd JDTallahatchie - 1st JDTallahatchie - 2nd JDTateTippahTishomingoTunicaUnionWalthallWarrenWashingtonWayneWebsterWilkinsonWinstonYalobusha - 1st JDYalobusha - 2nd JDYazooA separate questionnaire must be completed for each county and judicial district. Contact InformationName of Current Chancery Clerk* First Middle Last Suffix Physical Address Street Address Address Line 2 City AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code Mailing Address Street Address Address Line 2 City AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code PhoneFaxEmail Enter Email Confirm Email Records MaintainedWhich of the following indexes (indices) are maintained as part of the official "land record" in the subject county (or judicial district)?* Book of Original Entries General Index Sectional Index Deed of Trust Index Substitution of Trustees Index Map and Plat Book Construction Liens Lis Pendens Federal Tax Lien Index Federal Judgment Lien Index Tax Sale Books Solid Waste or other Municipal Lien Index Book of Duplicate Tax Receipts As public recorder, the Chancery Clerk handles the recording and storage of several types of documents and maintains various indexes (indices) that aid people in researching these records.Are there any additional indexes (indices) maintained in the subject county that are not listed above which are part of the official "land records" in the subject county?Let us know if there are any additional indexes (indices) maintained in the subject county (or judicial district) that are not listed above? Electronic Recording CapabilityIs "electronic recording" currently available in the subject county?* Yes No What level of electronic recording (e-recording) does the subject county accept? Level 1 eRecording Level 2 eRecording Level 3 eRecording Level Unknown Level 1 eRecording enables a submitter to scan and upload an ink-signed document so that the Chancery Clerk can record an electronic image of the document. Level 2 eRecording enables a submitter to scan and upload an ink-signed document or an electronic document electronically signed and notarized so that the Chancery Clerk can perform an electronic examination of the imaged document and indexing information and record an electronic image of the document and electronic indexing information. Level 3 eRecording enables submitters to electronically prepare, execute, and submit documents to counties for recording.Through which of the following "delivery agents" (i.e., service providers) can a document be submitted for electronic recording? CSC® - erecording.com ePN - goepn.com MEDIR - MSCountyRecording.com Simplifile - simplifile.com Rule 1.2(k) defines “delivery agent” as a third party or entity other than the Trusted Submitter and the Chancery Clerk through whom Electronic Documents and/or recording fees are delivered to the office of a Chancery Clerk.Are there any issues with e-recording in the subject county that an abstractor or title examiner should be aware of? Online Search CapabilityCan the "land records" maintained by the Chancery Clerk in the subject county be searched online?* Yes No Please provide the website URL to conduct an online search of the official "land records" in the subject county:* In the subject county, what is the oldest date through which the "land records" can be searched online? MM slash DD slash YYYY For example, Benton County the land records may be searched online back to 1994, while in Chickasaw county, the land records may be searched online back to 2008.Are there any limitations or other concerns one should be aware of when conducting an online search of the "land records" in the subject county?For example: Are there any indexes (indices) that are not available for online search? Is there a gap in the availability of records available for online search? ForeclosuresThis section deals with customs in the subject county related to foreclosures. What is the physical location of the bulletin board used for posting "notices of sale"? Please describe the location in detail. For example, the bulletin board is located "On the right wall inside Market Street door of Courthouse" or "Near the north front door of the Courthouse"What is the physical location at the courthouse for conducting a foreclosure sale? Please describe where a foreclosure sale must be "cried out" at the courthouse in the subject county. For example, the "East front door of the Covington County Courthouse".What is the physical address of the courthouse in the subject county? Street Address City AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code Are there any unique local customs that a foreclosing attorney should be aware of?Example: "Usual sale time is 11:10 a.m." or "Publish for four consecutive weeks".How much does the Chancery Clerk charge to post a notice of sale?When posting a "notice of sale" at the "courthouse door", which of the following must be provided to the Chancery Clerk? Affidavit of Posting (original) Affidavit of Posting (copy) Self-addressed, stamped envelope Fee for posting notice of sale Fee to acknowledge an Affidavit of Posting How much does the Chancery Clerk charge to post a notice of sale? How much does the Chancery Clerk charge to acknowledge an Affidavit of Posting? Does the Chancery Clerk charge a fee to "witness" a foreclosure sale? Yes No How much does the Chancery Clerk charge to "witness" a foreclosure sale? Are there any other requirements or issues that one must take into consideration when conducting a foreclosure sale in the subject county that is not covered by the foregoing questions?Example: Who must provide the affidavit for posting (clerk or person posting)? How many originals are required? Is self-addressed, stamped envelope required?NameThis field is for validation purposes and should be left unchanged. Δ